- This event has passed.
2021 VML Annual General Meeting
March 28 @ 11:00 am - 1:00 pmFree
AGM 2021 will be Sunday, March 28th, 2021 via Zoom, 11:00 am to 1:00 pm. All members are welcome and encouraged to attend, but the VML bylaws only allow those with active memberships for at least the previous 3 months to vote.
Due to the COVID-19 Pandemic, the Board has decided to hold a virtual AGM out of concern for the safety and health of our members. Our current bylaws do not specify that a meeting must be in-person, but neither do they direct how a virtual AGM can work. The Board wants to insure that this year’s meeting works as seamlessly as possible using Zoom. We’ve designed steps to ensure that voting is restricted according to the bylaws while still enabling discussion and interaction among all attendees.
How it is going to work:
1.) You will need to RSVP at https://www.surveymonkey.com/r/9Z6JGBQ.
2.) Those RSVP’d will receive an email containing the following:
A.) Zoom meeting invite with password
B.) VML’s Bylaws
C.) AGM Agenda
D.) 2020’s AGM Minutes
E.) Reports from the President, Treasurer, Membership and Events
F.) A link to make nominations for each Board Position, Members can nominate themselves, but if you nominate another person, please confirm that they are willing to run.
3.) During the Zoom AGM:
A.) There will be a Zoom Housekeeping/Icebreaker lead by Master Chairperson F. Rodney Lynch
B.) Everyone will be in the Zoom waiting room until closer to the start of the meeting at 11:00am
C.) Voting will be done by showing of hands. Two volunteers are needed to count the votes.
D.) Question period will follow after the reports are presented.
F.) Al Ingram Community Award to be awarded.
G.) Elect the New Board.
Please reach out to President Chum if you have further questions or concerns at firstname.lastname@example.org